Barnes Community Association AGM - 14 November 2024

(Registered Charity No. 1156379)  

We would like to inform BCA members of the upcoming Annual General Meeting (AGM) of Barnes Community Association, which is scheduled to take place on 14th November 2024 at 19:30 pm at Rose House, 70 Barnes High Street, SW13 9LD. Your participation and engagement are highly valued, as we will be addressing crucial matters regarding the future of our organisation. 

AGENDA 

Call to Order and Welcome 

· Opening remarks by the Chairperson 

Approval of Minutes 

· Review and approval of the minutes from the previous AGM 

Meetings and proceedings of Trustees

Appointment of officers *

At the first meeting of the trustees following an Annual General Meeting, or at any subsequent meeting should a vacancy arise, the trustees shall appoint from amongst their number (including any nominated trustees appointed in accordance with clause 13(2) office holders, as follows:

· Chairman (who shall hold that office for no more than four years in succession);

· Vice-Chairman;

· Honorary Treasurer; and

· Honorary Secretary.

The trustees may at any time revoke such appointments

Trustees to retire by rotation and be re-elected

· Raphael Zachary-Younger

· Matthew John Purser

· John Ian McNeilly

Co-Opted Trustees to be confirmed

· Marsha Perkins

· Caroline Janet Spurgeon

· Sandy Urquhart

Financial Report 

· Presentation and discussion of the financial report for the year to 31 December 2023 

Proposed Amendment to the Constitution 

· Proposal to amend Clause 3, Objects of the CIO, please refer to the attached document labelled 'Proposal to Amend the Constitution'. 

Other Business 

· Any other matters to be raised 

Closing Remarks 

· Summation of the meeting 

We encourage all members to participate actively in this important AGM, as your input and approval are essential for the continued growth and success of our organisation. Please make every effort to attend the AGM. Any member may vote at the meeting or by proxy. Proxies must be appointed by notice in writing and must be signed by the applicable member. 

We look forward to your active involvement in shaping the future of Barnes Community Association.  

Please click HERE to view the 2023 Minutes

Please click HERE to view the Annual Report and Accounts for 2023

Please click HERE to view the Proposal to Amend the Constitution

Please click HERE to propose a question for discussion at the AGM.

Attendance

The meeting is open to all residents but only BCA members may vote. We look forward to welcoming you for business and light refreshments.

RSVP to info@barnes-ca.org

*There should be nine elected trustees: the longest serving three retire by rotation. There will therefore be an election for a minimum of three positions.

The names and biographies of candidates for election will be posted on the website 14 days in advance of the meeting. Any member may vote at the meeting or by proxy. Proxies must be appointed by notice in writing and must be signed by the applicable member.

In the event of a contested election, proxy registration forms will be available from Rose House during the 14 days prior to the meeting. Additionally, members whose email addresses are held by the BCA will be sent a proxy registration form as an email. A completed registration form will be valid providing it is returned by email from the member’s own email address, as recorded in the BCA’s register of members.

A copy of this notice and of the agenda papers (including the Annual Report and Accounts) will be posted on the website: barnes-ca.org 14 days in advance of the meeting.